Skip to main content
Main Menu Toggle
Campus Life » Carpool Procedure

Carpool Procedure

Our school community comes together to provide a safe, efficient carpool experience and our carpool protocol makes this possible. Your patience with our staff and with each other will be appreciated as we make every effort to keep carpool running smoothly.

  • Existing Families will use their previous carpools tags.
  • New Families Carpool numbers will be distributed during opening conferences.
  • You will receive 4 carpool tags for your use, and to give to a nanny or grandparent who picks up regularly.
  • Please post your hang tags from your rearview mirror.
Carpool Specifics:

Preschool (3s) and Early Preschool (2s) drop-off and pick-up are at the top of the hill. Elementary and Pre-K (4s) drop-off is at the bottom of the hill, and Elementary 1st-5th graders are welcomed at the bottom of the hill in the morning and dismiss from the field. Families with siblings will follow the plan for their youngest child. both early childhood and elementary students will receive personalized arrangements at opening conferences. Morning carpool is from 8:15-8:45am in the lower lot and 8:25-8:50am in the upper lot. Mid-Day carpool is open at 12:45 and close at 1:15pm. Afternoon carpool starts at 3:00 and ends at 3:15pm.

Please do not idle internal combustion vehicles while waiting in the carpool line to help keep our campus air healthy.

Faculty and staff will not release students in cars without working seat belts and a proper car seat/restraint system. Students are released only to parents and designated drivers in the FACTS Parent Portal. For additional information, see Authorized Student Release in the Parent Handbook.
 
 
Late Arrival and Early Departure:

When a student arrives late or leaves early from the school day, parents must provide notice by emailing the student’s teachers and the Administrative Assistant, [email protected] before 8:30 a.m.

Late arrival is after 8:50 a.m. Students need to be escorted by a parent or guardian to the front office to be signed in; they will proceed to their classrooms independently or with parent accompaniment as age-appropriate.

Early departure is when students are picked up before their regular dismissal time. Upon arrival, please use the black callbox to the right of the main building’s front door to let the office know you have arrived. The administrative assistant will notify the classroom teachers, and the student will independently meet you or be escorted to meet you, age-appropriate, at the front office, where the student must be signed out.

 
Parking:

To ensure that emergency vehicles and responders have quick, easy access to our school in case of an emergency, the driveway and front door entrance area should remain clear.

Use the Five-Minute Parking spaces for quick five-minute visits to the office except during 8:20-8:50 a.m., 12:50-1:20 p.m., and 2:50-3:20 p.m. These spaces are reserved for drivers to pull up and out of traffic flow to buckle seat belts/car seats during carpool.

For any more extended visits or visits during carpool, please park in the field parking near the greenhouse. When parking in the field, please only use the crosswalk to cross Lime Kiln Lane.

Families with preschoolers and early preschoolers will use the upper lane of carpool for both their early childhood and elementary students.
  • Mid-Day carpool begins at 1:00 p.m.  (Gates open at 12:45 p.m.; please do not arrive significantly early.) All students dismiss from the top of the hill.
  • Full-Day carpool begins at 3:00 p.m.  (Gates open at 2:45 p.m.; please do not arrive significantly early.)
  • All siblings will be dismissed together from the location of the youngest child (Early Preschool and Preschool, top of the hill; Pre-K and Kindergarten, Lower Lot; 1st-5th grade Field Lot).
 
 
 
What to Expect:

As routines become more familiar to all, we will evaluate the process and make adjustments as necessary. 

  • Please place your carpool hang tag from your rearview mirror.
  • A staff member will be noting carpool numbers as you pull into the assigned carpool line.
  • Pull forward through the carpool line as far as you can and keep minimal space between cars to keep carpool traffic off Lime Kiln Lane.
  • Siblings will be brought together at the load-in spaces.
  • A teacher or specialist from your child’s classroom will greet your vehicle and open the door for your child(ren).
  • Always stay inside your vehicle.  Staff and teachers will help all students enter and exit vehicles. Please note, we cannot buckle students into their carseats. Students Should also remain in their carseats.
 

For dismissal please pull forward as far as possible /into 5-min. parking to buckle your child’s car seat, or in the lower lot, pull into the designated spots, parallel to the drop-off lane.

*If a designee is dropping off your child, please share the carpool protocol with them in advance.

Elementary Families with Kindergarten students will pick up in the bottom-of-the-hill loop. 

Elementary Families whose youngest students are in Primary 1/2, Intermediate 3/4 or who are 5th graders will pick up in the field near the crosswalk.

When it comes to car safety for children, faculty and staff prioritize the use of a proper car seat for younger children and best practice safety for older children. For the safest possible ride, we recommend the following tips:
  • Maximize the rear-facing limits of your car seat.
  • Continue using a car seat until your child reaches the maximum height or weight limit.
  • Ensure that no child under eight years old is without a booster.
  • Keep children under 13 years old seated in the back of the car.
  • Adjust rear-facing straps to be at or just below the shoulders, and forward-facing straps to be at or just above.